5 Powerful techniques to increase productivity

Nowadays, at the time of this global pandemic, many were obliged to work from home and to organize themselves around their daily duties. This has its good side, you do not waste time on leaving and coming from work, you work from the comfort of your home, you work in comfortable clothes, you schedule your working hours yourself, etc. In addition to all these benefits, many have experienced the other side of the coin, which requires self-discipline to be, even outside the work atmosphere, very productive. Because of that, many faced burnout because they did not know how to adequately manage their time.

Many experts in the field of psychology and personal development have devised a series of techniques that can help you achieve higher productivity, no matter where you work from. All these techniques can help you in this newly created global situation to efficiently perform your business tasks. First of all, you must determine the time you will set aside for work without any distractions from the side. Also, set aside a part of the day that will serve you as free time in which you will enjoy some other things, and you will leave work aside.

DO YOU KNOW THAT ONLY 3% OF PERSONS WRITE DOWN THEIR GOALS?

Those who write down their goals accomplish 5 to 10 times more tasks in the same amount of time as those who don’t write down their goals. Many people are aware of the value of a quality organization and the productivity that comes from it.

"Action without a plan is the cause of every failure!" - Alex Mackenzie -

So, the first and basic advice is to write down your goals on paper, break them down into specific tasks, and then take action to accomplish them. Brian Tracy said in his books that every minute spent in planning saves us ten minutes of work. Planning for the whole week is best done on Sunday afternoon, and planning a new working day is best done the day before, at the end of working hours.

THE POMODORO TECHNIQUE

Pomodoro is a technique that allows you to work more productively, consisting of time frames that change and in which you focus on work and then take a break from it. The author of the technique is called Francesco Cirillo, who was guided by the principle that regular breaks will increase our level of productivity.

How to apply this technique?

Determine the task you will focus on and work on, and then set the timeline to 25 minutes. Within these 25 minutes, you will work without interruption, without any distractions, and with maximum focus on what you are doing. After these 25 minutes, there is a break period of 5 minutes. Repeat the same procedure about 4 times, which is about 2 hours of operation. Then take a slightly longer break of 15-30 minutes before starting a new cycle of the Pomodoro technique. Repeat it until you have completed all the daily tasks.

PRINCIPLE 3 THE MOST IMPORTANT TASK

This technique is very useful because it teaches you how to focus on tasks that are very important to you, and how to avoid things that just take up your time.

How is this technique applied?

Each night before bed, determine the three most important tasks that you must perform the next day. Sort them in order, by priority. In the morning, look back at that list and focus your focus on solving the first task on the list. Until you do it, don’t move on to the others. Do the same until you have completed all three tasks. Take short breaks between tasks. Only after their completion can you focus on tasks of lesser importance.

TIME BOXING PRINCIPLE

This principle is similar to the previous one. It consists of determining exactly the period in which you will perform a certain obligation or task that you have. This principle has two advantages, and that is: setting deadlines that limit our time to perform the task makes us more efficient, focused, and expeditious, and on the other hand we get an insight into what we spent the most of our time on.

How to apply this principle?

Almost identical to the previous technique. Every night we write down the tasks we want to do tomorrow. Next to each task, we set a realistic deadline for its completion. In the morning, when we start working, we start with the first task, set a timer for its completion, and get to work. When time passes, we are ready for the next task. Please note that you set a real-time to perform the task, but not too short or too long. If you do not complete a task on time, extend it for a little longer, for as long as it is enough to do it. Next time, you will know, if you are doing the same or a similar task, how much time you need to complete it.

ABCDE METHOD

It is a method that is based on giving priority to our tasks. Each letter next to the task indicates how important its performance is for us. And if we have more of them, we add numbers to make the order of their performance.

How to apply this method?

The letter A represents the most important tasks we MUST perform. If there are several such tasks, then we can mark them with numbers (A-1; A-2; A-3 ...). The letter B represents the tasks we SHOULD do. The letter C is for those tasks that would be NICE to do, but they are not urgent and mandatory. The letter D is the tasks we should DELEGATE. The letter E is for tasks that we should eliminate.

DIVIDE THE TASK INTO SMALLER PARTS

This method is based on the idea that many are repulsive to large and complex tasks, so they often reject or ignore them, in the hope that they will simply disappear, but we know very well that this is not the case. A much better method is to disassemble it into smaller parts.

How to apply this technique?

If there is a very large and complex task that is of great importance to us and that we hate to do because of its size, a great solution is to disassemble it into smaller parts. Divide it into specific units, and view each unit as a separate task. Start by doing the first part of the task, and so on. Do not skip the parts, but do them in order, one after the other, until you complete the complete task.

And a bonus tip for the end is to avoid MULTITASKING. It is the greatest enemy of productivity. So focus all your attention on what you are doing. Let your focus be the laser that cuts the metal, and not be the focus in the form of a light bulb that illuminates in all directions but has no special significance.

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